Have you recently completed your studies and gained your first experience working with data or documents?
Or perhaps you already work in administration, accounting, or back-office operations and are looking for a role where you can use your French, work in an international environment, and contribute to process improvement?
This opportunity could be the right next step for you!
Documentation Specialist
🚛💼 Company: A European provider of tax recovery services for the international road transport industry.
👩💻 Your role: You will support the tax refund process by managing and verifying vehicle-related documentation, ensuring data accuracy, and working closely with teams in Poland and France.
📍 Location: Warsaw
🏢 Working model: Office-based during onboarding, followed by a hybrid model: 3 days in the office and 2 days working from home.
📄 Contract: 12-month fixed-term employment contract, with the possibility of extension depending on the long-term business need.
What will you be doing?
✔️ Processing and verifying digital documents and data required for the fuel tax refund process.
✔️ Checking that data and documents are accurate, complete, and consistent.
✔️ Identifying missing documents and cooperating with Customer Advisors to collect the necessary information.
✔️ Supporting invoice and data processing during periods of increased workload.
✔️ Participating in process improvement projects, including testing AI-based document solutions.
✔️ Identifying repetitive or manual activities that could be improved or automated.
✔️ Working closely with colleagues based in Warsaw and France.
What will help you succeed?
✅ First experience in data processing, documentation, administration, accounting, invoice processing, back-office operations, or a similar area would be an advantage.
✅ We are also open to recent graduates looking for their first full-time opportunity.
✅ French at a level that allows you to cooperate with your manager and team members in France.
✅ Good English skills.
✅ Strong attention to detail and good organisational skills.
✅ Good working knowledge of Excel, familiarity with Microsoft 365, Teams, or SharePoint will be an advantage.
✅ Interest in IT tools, automation, and artificial intelligence.
✅ A proactive approach. We are looking for someone who not only follows instructions but is also willing to ask questions, suggest improvements, and help organise the process.
Why is it worth it?
💎 Additional perks: private medical care - Enemed, Multisport card (partially financed by the company), life insurance - Generali, budget for home-office: computer equipment, phone, etc., supplement for vacation "Wczasy pod gruszą", annual bonus.
💎 Hybrid model with 3 days on-site and 2 days home-office.
💎 Collaborate with a global team and practice foreign languages daily.
Your next career step starts here! My name is Olga and I will guide you through this recruitment process. If you have any questions, feel free to reach out!
👩💻 Olga Kamińska,
📧 e-mail:olga.kaminska@hrcontact.co,
☎️ +48 500 035 642.
Ref. no: DS/07/2026/W
CAZ: 11828
