Do you have a knack for keeping things organized and multitasking is your bread and butter? If you are a detailed-oriented person who is not afraid of working with numbers and a variety of documents:
Come and join the aviation team and be the heartbeat of the office as an:
🎯 Office Coordinator
Ref. no: OC/11/2024/R
You will be responsible for 3 key areas of business:
💼Office: operations, administration, communication flow.
💵Finance: accounting, payments, remuneration.
👥HR support: posting, hiring, employee paperwork.
🎯Reports directly to the CEO in Canada.
🗺️Work model: Support the Polish division on-site in Rzeszów.
What will you be doing?
Office administration:
✏️Ensuring the reception and receiving visitors and telephone calls.
✏️Making new PO and checking current PO for material, based on sale orders.
✏️Handling delivery and customs paperwork accordingly with the delivery schedule.
✏️Keeping correspondence with external providers such as accounting, lawyers, banks, HR agencies, Aviation Valley, SG leasing, and polish offices like customs office, tax office, labor inspection, and IT provider in a timely manner.
✏️Adjusting and translating small documents (English-Polish).
✏️Preparing administrative documents and ensuring proper documentation and communication flow.
Accounting:
💰Maintain the overall accounting records in an accurate, complete, and timely manner.
💰Providing support in verifying payments, invoices, and remuneration and maintaining communication with the accountant and bank transfers.
💰Supervising payments and keeping track of documents for the accountant and CEO.
HR:
📌Providing support with posting, hiring, management, employee documentation (insurance, annual review), or organizing training.
📌Making appointments for medical examinations to work, and special examinations like eye exams for inspectors.
📌Representing the company in branch events (occasionally) or at school.
📌Supervising over one administrative assistant.
What will help you get the job done:
✅Degree in Administration, Business, Accounting, or related.
✅Min. 2 years of experience in a similar position.
✅Solid organizational skills and a detail-oriented eye.
✅English and Polish written and spoken is required. French is a plus.
✅Expert in Microsoft Office (Excel, Outlook, etc.) is required.
Why is it worth it:
💎A dynamic international environment where every day brings new challenges and projects.
💎Onboarding package in Canada - the opportunity to visit Montreal.
💎Private medical care.
💎Global teammates and lots of opportunities to practice a foreign language.
Hello! Your administrative adventure awaits and I’m Ania who supports you in this recruitment process. If you have any questions, please feel free to reach out. I will be happy to meet you!
Contact details:
👩💻 Anna Drzał
📧 e-mail: anna.drzal@hrcontact.co
☎️ +48 503 922 611
