Do you have a talent for keeping the office organized and running smoothly, while thriving in an international environment? If you are detail-oriented and comfortable navigating the worlds of administration, finance, and HR:

Join the start-up team and become the foundation of day-to-day administrative management as an:

🎯 Office Manager

​​Ref. no: OM/12/2024/W​

Company: A financial firm specializing in tax recovery for over 20 years on behalf of international freight carriers.​​

You will be responsible for three key areas:

💼 Office: operations, administration, communication flow.
💵 Finance: accounting, payments, budget management.
👥 HR: recruitment support, onboarding, employee documentation.

​

🎯 Reports to: Operations Manager in Poland
📍​ Work model: supporting the Warsaw-based subsidiary in a hybrid model. ​

What will you be doing:

💼Office Administration:

✏️ Organizing office operations, managing supplies, and maintaining a productive workspace.
✏️ Coordinating document flow and managing external and internal correspondence.
✏️ Collaborating with service providers, such as law firms, accounting offices, and IT providers.
✏️ Organizing internal and external events (e.g., trade fairs, team-building activities).

Finance:

💰 Verifying, preparing, and archiving invoices and financial documents.
💰 Overseeing payments, transfers, and maintaining regular contact with banks (preparing and updating documentation and banking rights).
💰 Budget coordination and collaboration with external accounting partners.
💰 Preparing all the data connected with payroll, have them validated and then forwarded to the payroll service provider, monitor progress and deal with any anomalies.
💰 Maintaining regular contact with the accounting firm, forwarding documents and information in order to prepare and update the subsidiary's financial accounts.

HR Support:

📌 Organizing and overseeing recruitment, onboarding, and training processes.
📌 Managing employee documentation, medical checks, and administrative HR tasks.
📌 Representing the company at industry events and liaising with external stakeholders

What will help you get the job done:

✅ A degree in Administration, Business Management, Finance, or a related field.
✅ At least 3 years of experience in a similar position.
✅ Fluency in Polish and English (C1 level); knowledge of French is a plus.
✅ Proficiency in Microsoft Office (Excel, Outlook, Word).
✅ Strong organizational skills, independence, and the ability to work in an international environment.

Why is it worth it:

💎A dynamic international environment where every day brings new challenges and projects.
​💎​Hybrid model with 3 days on-site and 2 days home-office. 
💎 Additional perks: private medical care - Enemed, Multisport card (partially financed by the company), life insurance - Generali, budget for home-office: computer equipment, phone, etc., supplement for vacation "Wczasy pod gruszą", annual bonus. 
💎 Collaborate with a global team and practice foreign languages daily.​

Hello! Your new administrative adventure is waiting for you, and I’m Anna, here to guide you through the recruitment process. If you have any questions, feel free to reach out to me!

📧 Email: anna.drzal@hrcontact.co
☎️ Phone: +48 503 922 611
🌐 hrcontact.co